The National Digital Stewardship Alliance is pleased to announce the release today of the “2015 National Agenda for Digital Stewardship.” The Agenda provides funders, decision‐makers and practitioners with insight into emerging technological trends, gaps in digital stewardship capacity and key areas for research and development to support the work needed to ensure that today’s valuable digital content remains accessible, useful, and comprehensible in the future, supporting a thriving economy, a robust democracy and a rich cultural heritage.
The 2015 National Agenda is the result of many months of individual effort and dedicated institutional support from across the NDSA community and it integrates the perspective of leading government, academic, nonprofit and private-sector organizations with digital stewardship responsibilities.
This year’s Agenda builds on the foundations of the 2014 Agenda (PDF) and outlines the challenges and opportunities related to digital preservation activities in four broad areas: Key Issues in Digital Collection Building; Organizational Policies and Practices; Technical Infrastructure Development; and Research Priorities. Each section articulates priorities then offers a set of actionable recommendations to address the challenges.
A theme running through the Agenda is that while there is more content being created than ever, there’s also increasing recognition by businesses, research institutions, policymakers and funders that legacy digital content contributes to positive job creation and international competitive advantage. At the same time, digital stewardship processes are reaching a critical mass of maturity and uptake, and more work is being done to steward digital content than ever before.
The Agenda addresses both of these trends and attempts to make sense of the changing landscape and articulate the priority actions that will have the most impact on community and practice.
Key Issues in Building Digital Content Collections
Much of the investment and effort in the field of digital preservation has been focused on developing technical infrastructure, networks of partnerships, education and training, and establishing standards and practices. Little has been invested in understanding how the stewardship community will coordinate the acquisition and management of born‐digital materials in a systematic and public way.
A key issue in building digital content collections is that a gap is starting to emerge between the types of materials that are being created and used in our society and the types of materials that make their way into libraries and archives. The stewardship community must recognize this gap and explore ways to address it. Other core digital content recommendations include:
- Build the evidence base for evaluating at‐risk, large‐scale digital content for acquisition. Develop contextual knowledge about born‐digital content areas that characterizes the risks and efforts to ensure durable access to them.
- Understand the technical implications of acquiring large‐scale digital content. Extend systematic surveys and environmental scans of organizational capacity and preservation storage practices to help guide selection decisions.
- Share information about what content is being collected and what level of access is provided. Communicate and coordinate collection priority statements at national, regional and institutional levels.
- Support partnerships, donations and agreements with creators, owners and stewards of digital content. Connect with digital content creation communities across commercial, nonprofit, private and public sectors to leverage their incentives to preserve.
Organizational Policies and Practices
The digital preservation community is struggling with ways to advocate for resources and adequate staffing while articulating the shared responsibility for stewardship. The Agenda identifies efforts in the area of organizational roles and policies for digital stewardship that focus on actions that support the development of an environment where the mandate and need for digital preservation are matched with the resources, staffing and professional community prepared to meet those mandates and needs. These include:
- Advocate for resources. Share strategies and develop unified messages to advocate for funding and resources; share cost information and models; and develop tools and strategies that inform the evaluation and management of digital collection value and usage.
- Enhance staffing and training. Explore and expand models of support that provide interdisciplinary and practical experiences for emerging professionals and apply those models to programs for established professionals. Evaluate and articulate both the broad mix of roles and the specialized set of skills in which digital stewardship professionals are involved.
- Foster multi‐institutional collaboration. Foster collaboration through open source software development; information sharing on staffing and resources; coordination on content selection and engagement with the development of standards and practices; and identify, understand and connect with stakeholders outside of the cultural heritage sector.
Technical Infrastructure Development
The 2015 Agenda continues a focus on technical infrastructure development, defined as “the set of interconnected technical elements that provide a framework for supporting an entire structure of design, development, deployment and documentation in service of applications, systems and tools for digital preservation,” including hardware, software and systems. The key technical infrastructure recommendations include:
- Coordinate and sustain an ecosystem of shared services. Better identify and implement processes to maintain key software platforms, tools and services; identify technologies which integrate well to form a sustainable digital workflow; and identify better models to support long‐term sustainability for common goods.
- Foster best practice development. Give priority to the development of standards and best practices, especially in the areas of format migration and long‐term data integrity.
Finally, the Agenda recognizes that research is critical to the advancement of both basic understanding and the effective practice of digital preservation. Generally speaking, research in digital preservation is under‐resourced, in part because the payoff from long-term preservation arrives in the distant future and is shared across multiple communities. Still, investments in core research will yield large impacts. Core research recommendations include:
- Build the evidence base for digital preservation. Give priority to programs that systematically contribute to the overall cumulative evidence base for digital preservation practice and resulting outcomes–including supporting test beds for systematic comparison of preservation practices.
- Better integrate research and practice. Give priority to programs that rigorously integrate research and practice or that increase the scalability of digital stewardship.
The 2015 Agenda is designed as a catalyst to action for legislators, funders, decision-makers and practitioners. The NDSA will support the release of the Agenda with outreach and education events across the country over the course of the next year, while diving deeper into questions posed by the Agenda with research papers to address particular issues, such as file fixity.
Download the full report and the executive summary at http://www.digitalpreservation.gov/ndsa/nationalagenda/index.html.
Founded in 2010, the NDSA is a consortium of over 150 member institutions committed to the long-term preservation and stewardship of digital information. NDSA member institutions come from all sectors, and include universities, consortia, professional societies, commercial business, professional associations, and government agencies at the federal, state, and local level. Further information about the NDSA can be found at http://NDSA.org.